185 lines
7.7 KiB
XML
185 lines
7.7 KiB
XML
<?xml version="1.0" encoding="utf-8"?>
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<section id="ch_account">
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<title>Account customisation</title>
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<section id="account_basic">
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<title>Basic preferences</title>
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<para>
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The first tab of the account preferences, <quote>Basic</quote>,
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contains, as its name indicates, basic account data. In this tab you can
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specify your name, email address, organization and basic connection
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information. The name of the account is just the name Claws Mail
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will use when referring to this account, for example, in the account
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switcher at the lower right-hand corner of the main window. The server
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information lets you specify the receiving protocol to use (which is
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not modifiable for existing accounts), the server(s) used to receive or
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send your emails (usually pop.isp.com and smtp.isp.com) and your login
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on the receiving server.
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</para>
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<para>
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In the <quote>Receive</quote> tab you are able to change the default
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behaviour of Claws Mail. For example, leaving messages on the server
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for a while, preventing downloading of mails that are too large, or
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specifying whether you want the filtering rules to apply to this
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account's mails. The <quote>Receive size limit</quote> is used to limit
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the time spent downloading large emails. Whenever you receive a mail
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larger than this limit, it will be partially downloaded and you will
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later have the choice to either download it entirely or delete it from
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the server. This choice will be presented to you while viewing the
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email.
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</para>
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<para>
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The <quote>Send</quote> tab contains preferences for special headers
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that you might want to add to your outgoing emails, like X-Face or Face
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headers, and authentication information for sending emails. Most of the
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time, your ISP allows its subscribers to send email via the SMTP server
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without authenticating, but in some setups, you have to identify
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yourself before sending. There are different possibilities for doing
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that. The best one, when available, is SMTP AUTH. When not available,
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you'll usually use POP-before-SMTP, which connects to the POP server,
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(which is authenticated), disconnects, and sends the mail.
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</para>
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<para>
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The <quote>Compose</quote> tab holds options for changing the behaviour
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of the Composition window when used with the account. You can specify a
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signature to insert automatically, and set default Cc, Bcc or Reply-To
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addresses.
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</para>
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<para>
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In the <quote>Privacy</quote> tab you can choose the default level of
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paranoia for your account. You might want all outgoing emails to be
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digitally signed and/or encrypted. Signing all outgoing emails, not only
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important ones, will for example allow you to protect yourself from
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faked mails sent on your behalf to coworkers. This can help solve
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embarrassing situations.
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</para>
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<para>
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The <quote>SSL</quote> tab is also security related, although this time
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its settings apply to the transport of your emails and not their
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content. Basically, using SSL encrypts the connection between you and
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the server, which prevents people from snooping on your connection and
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being able to read your mails and your password. SSL should be used if
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it is available.
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</para>
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<para>
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Finally, the <quote>Advanced</quote> tab allows you to specify ports and
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domains if the defaults are not used. Normally you can leave these
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empty. You can also specify folders for sent, queued, draft, and deleted
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messages here.
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</para>
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</section>
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<section id="account_types">
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<title>Account types</title>
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<para>
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We saw earlier that once an account is created, you can't change its
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type (protocol) anymore. This is because preferences for these different
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types are not quite the same, most of the POP3 related options are
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irrelevant for IMAP, for example.
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</para>
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<section id="pop3">
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<title>POP3</title>
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<para>
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POP3 is one of the two most used protocols and is available at almost
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every ISP on Earth. Its advantage is that it allows you to download
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email to your computer, which means that accessing your mail will be
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really fast once you have it on your hard disk. The disadvantage of POP3
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is that it is more difficult to keep your mail synchronised on multiple
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computers, (you'll have to keep the mail on the server for a few days),
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and you won't be able to easily keep track of which mails you have read,
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or which mails you have replied to, etc., when using another computer.
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</para>
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<para>
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Mail received from a POP3 account will be stored in an MH mailbox in the
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folder tree.
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</para>
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</section>
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<section id="imap">
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<title>IMAP</title>
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<para>
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IMAP is the second most used protocol and its goal is to address the
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shortcomings of POP3. When using IMAP your folder list and your emails
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are all kept on a central server. This slows down navigation a little as
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each mail is downloaded on demand, but when you use another computer, or
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email client, your emails will be in the same state that you left them,
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including their status (read, unread, replied, etc.).
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</para>
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<para>
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When you create an IMAP account an IMAP mailbox is created for it in the
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folder tree.
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</para>
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</section>
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<section id="news">
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<title>News</title>
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<para>
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News (NNTP) is the protocol for sending and receiving USENET articles.
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Messages are held on a central server and downloaded on demand. They
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cannot be deleted by the user.
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</para>
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<para>
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When you create a News account a News mailbox is created for it in the
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folder tree.
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</para>
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</section>
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<section id="local">
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<title>Local</title>
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<para>
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The <quote>Local mbox file</quote> type of account can be used if you
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run an SMTP server on your computer and/or want to receive your logs
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easily.
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</para>
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<para>
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Mail received from a Local account is stored in an MH mailbox in the
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folder tree.
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</para>
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</section>
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<section id="smtp_only">
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<title>SMTP only</title>
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<para>
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The account type <quote>None, (SMTP only)</quote> is a special type of
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account that won't retrieve any mail, but will allow you to create
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different identities that can be used to send out emails with various
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aliases, for example.
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</para>
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</section>
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</section>
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<section id="account_multiple">
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<title>Multiple accounts</title>
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<para>
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You can easily create multiple accounts in Claws Mail. For POP
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accounts, you can choose to store all email from your different accounts
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in the same folder(s), using the Receive tab preference. IMAP and News
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accounts each get their own mailbox in the folder tree.
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</para>
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<para>
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You can choose which accounts get checked for new mail when using the
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<quote>Get All</quote> command (or "Get Mail" in the toolbar) by
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checking the relevant box in the Receive tab of their preferences or
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in the <quote>G</quote> column of your accounts list.
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</para>
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</section>
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<section id="account_morefilt">
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<title>More filtering</title>
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<para>
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By default filtering rules are global, but they can also be assigned to
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a specific account. When fetching mail, any rules that are assigned to
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a specific account will only be applied to mails that are retrieved from
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that account.
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</para>
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<para>
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Mail from any account can be filtered into another account's folders,
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for example, a mail received by POP3 could be filtered into an IMAP
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account's folder, and vice-versa. This is either a useful feature or an
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annoying one, depending on what you want to achieve. If you'd rather
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avoid that, but still want to automatically sort your incoming mail, the
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best thing to do is to disable Filtering on certain accounts, and use
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Processing rules in the Inbox folders that you specified, as Processing
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rules are applied when entering a folder.
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</para>
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</section>
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</section>
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