79 lines
2.1 KiB
Markdown
79 lines
2.1 KiB
Markdown
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---
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layout: page
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title: Email ettiquette
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language: en
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ref: mail-ettiquette
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---
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I have seen many people having problem with using email, especially from my classmates.
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Writing email is an important skill, and knowing how to write email properly is respecting
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the recipient.
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In this article I am writing about:
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- Structure of a good email
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- Information you should include in an email
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- What not to include in an email
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It also includes my email preference. If you violate too many red flags I stated here I probably won't read your mail.
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# Email Structure
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Here is a generic email structure:
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[Tag] Subject
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Greeting: Hi/Dear [name]/Sir/Madame/To whom it may concern,
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Introduction
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Elaboration
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Regards
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Signature
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## Subject
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Some people find it hard to come up with a good email subject.
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## Greeting
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It's not a problem for most people, though I have personally received many emails without greeting.
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An email is not a private message, and even for private message you probably should do a greeting
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before a conversation as well.
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Note:
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- Hi/Hello is informal, so you probably should avoid it if you don't know the person.
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- You could include the person's title (e.g., Dr.) if you like and the other person is comfortable, but for me personally, don't use Mr.
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- Refer to the person with their preferred name. For me, this means don't use my family name[^1]. Also, don't deadname trans people.
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## Introduction
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It is necessary to introduce yourself if you and the other person don't know each other. Start with
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My name is... I am ...
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I am writing this mail to ...
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If you know the person, you can just come to the reason you're writing this mail.
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## Regards and Signature
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To close an email, you should end it with:
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- Sincerely,
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- Regards,
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- Yours cordially,
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- Best,
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... followed by your name.
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# Send in plain text
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# Language
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# Pronoun
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# Attachment
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[^1]: I would say it's the same for all other Vietnamese people. Vietnamese people currently has quite few family name,
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and most of them are "Nguyen", therefore we never refer to one another as family name. This could be different for other Asian culture,
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e.g. Chinese or Japanese people may use family name in formal situation.
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